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Risk Management

You have received this email because you are an officer or officer-elect of your U.S. club or district.

The U.S. Rotary Club & District Liability Insurance Program (“U.S. Club Program”) insurance policies have been renewed for the 1 July 2025-26 policy year and the July Club Invoice includes charges for this insurance.

Insurance Coverage Overview 
The U.S. Club Program provides U.S. clubs and districts with general liability and directors & officers/employment practices liability insurance, subject to policy terms and conditions: 

• General liability insurance covers liability claims for bodily injury or property damage to a third party (e.g., a guest trips and falls at a club or district event). 
• Directors & officers liability insurance protects club members and club and district officers from claims arising out of performance of their duties. 
• Employment practices liability insurance covers claims arising out of club or district employment practices.

U.S. Rotary Insurance Portal 
The 2025-26 certificate of insurance and other insurance documents are available on the U.S. Rotary Insurance Portal, hosted by the U.S. Club Program broker, the Hylant Group:

      U.S. Rotary Insurance Portal: rotary.hylant.com 
     Username: rotary@hylant.com 
     Password: Rotary1905 

Watch this helpful video for more information on Certificates of Insurance and requesting Additional Insured endorsements. 

Contact the Hylant Group for assistance with insurance questions, Additional Insured and/or other endorsements: 

      Email:  rotary@hylant.com
     Phone: 419-259-2710  

Additional Insured Endorsements
If a third party (e.g., event venue or municipality) requires your club or district to provide an additional insured endorsement, please email the Hylant Group (rotary@hylant.com) with the following: 

1. A completed certificate of insurance (available on the portal). 
2. A copy of the written contract or permit with the third party, including insurance requirements. 
3. The third party’s name and address as they require it to appear. 
4. The full name of your U.S. club or district. 
5. Event details: name, date(s), description, and location.  

Loss Prevention Resources 
Before planning events, review the loss prevention strategies available in the Document Library on the U.S. Rotary Insurance Portal. Topics include athletic events, youth activities, contracts, and more. 

For more information on contracts, watch this contract video  and listen to Hylant's Macy and Sara share helpful tips about contract essentials.  

Regards,

Rotary International Risk Management